Coordinator of Special Projects


DEPARTMENT

Academic Affairs


POSITION SUMMARY

As Coordinator of Special Projects, you will serve as a planning and resource person for the Academic Affairs staff on a wide range of administrative matters.


RESPONSIBILITIES

This position will be responsible for: • Reviewing operating practices and implement improvements where necessary. • Developing and scheduling program work plans in accordance with specifications and funding limitations; overseeing daily operations of assigned programs and initiatives and coordinates associated activities; helps to determine priorities. • Interacting with external and internal contacts in a highly professional and courteous manner. • Drafting correspondence, making meeting and travel arrangements when necessary, and maintaining files of important correspondence with key campus stakeholders and external partners. • Conferring with and advising staff, students and others to provide technical advice, problem-solving assistance, answers to questions and program goals and policy interpretation; referring to appropriate department person when unable to respond. • Maintaining a comprehensive calendar of deadlines to track the activities and projects of various members of the office staff for Academic Affairs. • Monitoring and approving program expenditures ensuring that budget allocations are not overspent. • Carrying out independent research into problems that may arise and recommends solutions when appropriate. • Managing employment searches as needed. • Collaborating with other administrative and event staff to properly leverage major events, committee work, conference calls, and other Office of Academic Affairs activities. • Assisting with the operational management, growth and promotion of the Service Learning program on and off campus. • Creating and refining communication systems for faculty, staff and supporters that work to improve operations within all academic departments. • Developing, compiling and writing communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution. • Preparing and editing correspondence, communications, presentations and other documents when appropriate. • Preparing or assisting in preparation of proposals and stewardship reports issued to charitable foundations for funding and/or funding continuation. • Preparing periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies. • Evaluating program effectiveness to develop improved methods; devising evaluation methodology and implements; analyzing results and recommending and/or taking appropriate action. • Recruiting program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings. •Developing and facilitating workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. • Perform other duties as assigned.


REQUIRED QUALIFICATIONS

• Bachelor’s degree • Knowledge of higher education and common practices. • Strong organizational, problem solving, and interpersonal skills.


DESIRED QUALIFICATIONS

• Advanced Degree • Professional work experience in a campus setting.


SALARY

Commensurate with qualifications and experience.


DATE POSTED

11/06/2017


CLOSING DATE

Position will remain open until filled. To assure full consideration, applications should be received by December 6, 2017


POSITION NUMBER

2127

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Important Notice

The University of New Orleans is an Affirmative Action / Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.