Spending Freeze 2011

Resources

On May 9, 2011, Governor Jindal issued Executive Order BJ 2011-7 which freezes expenditure of funds related to Travel, Operating Services, Supplies, Professional Services, Other Charges, Interagency Transfers, Acquisitions, and Major Repairs. The Order shall remain in effect through June 30, 2011, unless amended, modified, terminated, or rescinded prior to that date.

General fund expenditures (fund codes 101XX and 102XX) are now frozen through the end of the fiscal year, unless specifically exempted by the Order. However, all expenditures are subject to the year-end deadlines published by Purchasing and Accounts Payable.

The following expenditures are exempt from the freeze:

  • Existing bona fide obligations
  • Purchase Requisitions dated and entered into PeopleSoft on or before 5/9/11
  • Blanket Purchase orders issued on or before 5/9/11 as long as the amount ordered does not exceed the current encumbered amount. Note: Please make sure to check the available encumbrance on blanket purchase orders prior to placing orders.
  • Travel Authorizations that have received final approval on or before 5/9/11, regardless of travel dates
  • Reimbursements to employees for expenses incurred on or before 5/9/11
  • Professional Services with a written contract signed on or before 5/9/11
  • Essential instructional supplies - This includes any supply items necessary to continue teaching students through 6/30/11
  • Office Supplies in reasonable quantities to sustain operations through June 30, 2011
  • Declared emergencies
  • Life safety issues
  • Hurricane recovery and rebuilding efforts
Unit heads must complete and submit an exception request to their Dean or Vice Chancellor for any general fund expenditures not listed in the above exemptions. This request is to be submitted, in advance of the order being placed, via a Spending Freeze Exemption Form, which will be reviewed by Financial Services and approved by either the Acting Chancellor or appropriate Vice Chancellor. This spending freeze exemption request should include all anticipated general fund purchases through the end of the fiscal year (June 30, 2011), and is to be submitted to Financial Services by close of business Monday, May 23, 2011 in order to adhere to the Department of Purchasing deadlines. This list should include only items that are critical to the operation of the University.

Please note that faculty and staff should not expend personal funds and seek reimbursement for any expenses (such as supplies, memberships, subscriptions, conference registrations, etc) without obtaining prior approval by means of the Spending Freeze Exemption Form.

Please remember that each budget unit is expected to spend within their respective budget allocations.

Thank you for your cooperation and understanding.