Vehicle Transportation / Fuel

Mileage:  The mileage reimbursement rate is $0.625 per mile. 

Public Ground Transportation:  Airport shuttle, taxis, Uber or Lyft type services, and all other public transportation where a receipt is available, requires a receipt for reimbursements. A driver’s tip may be given and must not exceed 20% of total charge, and the amount of tip must be included on the receipt that is received from driver/company. All other forms of public ground transportation, where a receipt is not possible and other than those listed above, are limited to $10 per day without a receipt. Public ground transportation claims for reimbursement in excess of $10 per day requires a receipt.

Rental Vehicles:  The state travel card or CBA must be used as the form of payment for in-state and out-of-state rentals.  Please contact Accounts Payable for questions regarding payment options.  All vehicle rentals must be pre-approved on the traveler’s Workday spend authorization form.

The state has contracted with Enterprise, National, and Hertz for in-state and out-of-state vehicle rentals. Compact or Intermediate vehicle classes are allowed, unless non-availability is documented, or the vehicle is used to transport two or more persons. The rental company’s corporate number must be used at the time of booking to ensure the state rate is charged and insurances are included.

Additional insurances not included with the state contracts or fuel options / services are not allowed. Louisiana vehicle rentals are state sales tax exempt. Using the company’s corporate number will remove state sales tax from the purchase. It is the traveler’s responsibility to ensure state sales tax is removed when the vehicle is returned. The traveler is responsible for reimbursing UNO for any in-state taxes charged.

Vehicle reservations are not to be made at an airport location for daily routine travel, as this will add unnecessary cost to the rental.

Rental rates can be found in PPM-49 and the UNO Travel Pocket Guide.

Fuel Purchases:  The purchase of fuel is only allowed for UNO business rentals or state owed vehicles that are not associated with a Fuel Track Card Program. Receipts must be itemized, PRE-PAID receipts are not allowed, and only regular unleaded fuel is permitted. Fuel cannot be reimbursed or charged to a state liability travel card for a personal vehicle.